Minutes of Meetings

You could ask why you should use a software tool to help with your meetings - why not just write some notes in a book or word processor? Consider an example that anyone who works in an office will recognise.

You hold a meeting. No one writes up what is decided and later someone forgets what has been agreed and does the wrong thing. This costs you time and money.

At this meeting you give someone an action. Later you need to know what they’ve done about it. It takes you 3 or 4 attempts to track them down. Each time you stop what you’re doing, waste time and get started again costs you at least 5 minutes.

When finally make contact, the other person stops what they were doing, answers you, loses their train of thought, eventually gets going again and loses 10 minutes.

Silver-Owl provides the framework to record the minutes, print them in a consistent format (that you could give to your customers) and track the actions. Everyone can update progress in their own time, and you access it whenever you want, taking only seconds, but possibly saving 10-15 minutes each time. Think how many times that scenario happens every day!

Project Level

Meetings are organised by title (e.g. Weekly Progress, Technical or whatever you wish).

Each Meeting has associated minutes and each may (but need not) have any number of actions.

Actions are assigned to people, who may be customers outside of the company.

Someone from within your company, who was present at the meeting, is ideally identified as the 'owner' of each action, who has responsibility for following it up.

Individual minutes may be marked confidential to attendees of the meeting.